Privacy Policy
Cliniphar Ltd., its subsidiaries, and affiliates (collectively, “we”, “our” or “us”) recognize that it is our social responsibility to protect the personal information provided by customers or other individuals (“Customers, etc.”) such as their name, address, and other personal information (“Personal Information”). In order to handle Personal Information lawfully and appropriately, we have established this Privacy Policy (this “Privacy Policy”) as follows:
1. Purpose of Use of Personal Information
Personal Information provided by Customers, etc. will be used only for the following purposes.
| Type of the Personal Information | Purpose of Use |
|---|---|
| Personal Information about our employees | For operations related to employee management (human resource management, labor/payroll management, welfare, safety and health, security management, sales activities, and public relations activities) |
| Personal Information about business partners | For hiring support for business partners, provision of our outsourcing services and other services, operations management, various communication, management of billing and payment, provision of information on our services (campaigns, seminars, etc.) and implementation of questionnaires |
| Personal Information obtained in connection with the recruitment of our employees | For operations related to recruitment (receipt of recruitment applications, contact with interviewees, guidance on interviews, notice of selection results, sending of documents related to recruitment, implementation of screening, etc.) |
| Personal Information about customers | For provision of our services For contacting and responding to inquiries For provision of information on our services (campaigns, seminars, etc.) and implementation of questionnaires |
2. Provision to Third Parties
We will not provide Personal Information to any third party without obtaining the prior consent of the relevant person except for the following cases:
- Cases in which the handling of Personal Information is based on laws and regulations;
- Cases in which the handling of Personal Information is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the relevant person;
- Cases in which the handling of Personal Information is specially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the relevant person; or
- Cases in which the handling of Personal Information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by either of the former two in executing the affairs prescribed by laws and regulations and in which obtaining the consent of the relevant person is likely to impede the execution of the affairs concerned.
3. Joint Use of Personal Information
We will jointly use Personal Information as follows.
- (1)Categories of jointly used Personal Information Name, address, telephone number, e-mail address, gender, date of birth of Customers, etc.
- (2)Purpose of joint use of Personal Information Purpose stated in Article 1 “Purpose of Use of Personal Information”
- (3)Scope of jointly using entities Our group (Please click here (Japanese is available only) for more information)
- (4)Entity responsible for joint use Cliniphar Ltd. (Please click here (Japanese is available only) for our address and the name of our representative).
4. Cookies
We use Cookies to increase the convenience of users of our website and application services (“Our Site”), to deliver advertisements, and to obtain statistical data. In addition, we may use Cookies, JavaScript and other technologies to obtain users’ activity history (accessed URL, contents, reference order, etc.) on Our Site, provided that the activity history does not include any Personal Information.
You can refuse to accept Cookies by customizing your browser settings. If you refuse Cookies, some functions of the system may be restricted.
We can use, without any restriction, non-personally identifiable information, such as attribute information and activity history that we have obtained.
Regarding behavioral targeting advertising using Cookies Types of Cookies used on Our Site
| Name of Cookies | Provider | Types of Cookies | Information to be Collected | Purpose of Use | How to Change Settings |
|---|---|---|---|---|---|
| Google Analytics | Google Inc. | Analytics Cookies | Data on the pages viewed by users (e.g., page URLs) | Understanding usage situation and considering service improvement: We use Cookies as a reference to understand usage situations of the services provided on Our Site, etc., aiming to improve our services and offer services more suited to the interests and needs of our customers. | Invalidation Settings: Google Analytics Opt-out Browser Add-on Terms of Service: Google Analytics Terms of Service Privacy Policy: Google Privacy Policy |
| Hubspot | Hubspot Japan KK | Analytics Cookise | Information on computer hardware and software, etc. | Invalidation Settings: Please change your browser settings to invalidate Cookies. Terms of Service: Customer Terms of Service Privacy Policy: HubSpot Privacy Policy | |
| Google Inc. | Advertising Cookies | Apps, browsers, devices, activities, current location information, etc. | Advertisement delivery using Cookies: We utilize advertising services (display advertising, remarketing, retargeting features) of advertisement providers and deliver notifications (advertisements) if and when individuals who have previously visited our website access certain pages. In this process, we use Cookies to collect visit history information on our website | Google Opt-out Page | |
| Yahoo! Ads Display Ads | LY Corporation | Advertising Cookies | Visit and activity history information on websites, etc. | Yahoo! Opt-out Page (Japanese are available only) | |
| YouTube | Google Inc. | Advertising Cookies | Visit and activity history information on websites, etc. | YouTube Opt-out Page | |
| Meta Platforms, Inc. | Advertising Cookies | Visit and activity history information on websites, etc. | Facebook Opt-out Page | ||
| Meta Platforms, Inc. | Advertising Cookies | Visit and activity history information on websites, etc. | Instagram Opt-out Page | ||
| Advertising Cookies | Visit and activity history information on websites, etc. | Linkedin Opt-out Page | |||
| X | X Corp. | Advertising Cookies | Visit and activity history information on websites, etc. | X Opt-out Page | |
| Microsoft Advertising | Microsoft Corporation | Advertising Cookies | Visit and activity history information on websites, etc. | Microsoft Advertising Opt-out Page |
5. Management of Personal Information
We take the following measures to prevent leakage of Personal Information.
- (1)Organizational security management
measures
- We appoint a person responsible for handling personal data and establish a reporting desk for accidents, etc.
- We conduct a check of personal data inventory and an internal audit with respect to the handling of personal data.
- (2)Human security control measures
- We provide training for all employees on the handling of personal data.
- We conclude memorandum of understanding on the handling of personal data with all employees.
- (3)Physical security control measures
- We implement anti-theft measures and encryption for equipment and electronic media that handle personal data.
- We implement access control in place at our office where personal data is handled.
- (4)Technical security control measures
- We restrict access to personal data and establish a system that only the minimum necessary number of personnel have access to personal data.
- We introduce a system to protect information systems that handle personal data from unauthorized access.
6. Disclosure of Personal Information
In accordance with the Act on the Protection of Personal Information, if a customer requests disclosure of his/her own personal data held by us (the “Retained Personal Data”), we will respond to the request within a reasonable period and scope after confirming the identity of the customer making the request in writing or otherwise as required.
7. Correction, Addition, or Deletion of Personal Information
In accordance with the Act on the Protection of Personal Information, in cases where a customer requests correction, addition or deletion of the Retained Personal Data, if any information is found to be incorrect, we will correct, add, or delete the relevant information within a reasonable period and scope after confirming the identity of the customer making the request in writing or otherwise as required.
8. Discontinuance of Use, etc. of Personal Information
In accordance with the Act on the Protection of Personal Information, if a customer requests discontinuance of use or deletion of the Retained Personal Data (Discontinuance of Use, etc.), we will respond to the request within a reasonable period and scope after confirming the identity of the customer making the request in writing or otherwise as required. Please note that we may not accept requests for Discontinuance of Use, etc. of Personal Information that we retain in accordance with applicable laws and regulations.
9. Inquiries about Personal Information
We will accept the requests described above and other inquiries regarding the Retained Personal Data in the following method. Please note that we may not be able to respond to any request for disclosure, etc. that is not based on such method.
1-12 Higashi Koraibashi, Chuo-ku, Osaka 540-0039, JapanCliniphar Ltd., Management Unit
Tel: 06-6941-9288
Please click here to contact us by e-mail.
10. Amendment of this Privacy Policy
We may amend this Privacy Policy as necessary. If such amendment is significant that may affect the protection of users’ privacy, or when required by laws and regulations to take following measure, we will take legal and appropriate measures, such as giving notice on Our Site. Please refer to “Amendment Date” at the end of this Privacy Policy for the final update date.
Amendment Date: